Scrutiny Panel

Aragon Housing Association has introduced a new way that residents can get involved within the organisation. Scrutiny is form of resident involvement which scrutinises the services which Aragon provides, in a way which has not been done before.

It involves a Scrutiny Panel of Aragon residents (tenants, leaseholders and shared owners) being asked by others (Aragon residents, management, Board and Customer Committee) to review a service if there are concerns about how it is operating or if it is thought it could be improved.

Scrutiny requires the use of a range of skills including planning, investigating, effective questioning, evaluating and reviewing evidence, and reporting on findings.

The Scrutiny Panel will scrutinise the services which Aragon provides, as well as any other behind the scene work which supports these services. It is separate to other forms of resident involvement and is supported by a number of external organisations, including:

• Tenant Services Authority (TSA)
• Chartered Institute of Housing (CIH)
• Tenant Participation Advisory Service (TPAS)
• Tenants and Residents Organisation England (TAROE),

The Scrutiny Panel is a new form of involvement which will play a large part in ensuring the success of Aragon. This will include:

• holding Aragon to account for the performance of the services it provides
• defining what level of services residents want
• assisting the Aragon Board in setting targets for services provided by Aragon
• assisting Aragon in reviewing services that will provide future direction for the organisation
• participating in Aragon governance at Board level by reporting on reviews and making recommendations
• communicating its work and findings with Aragon customers e.g. via the customer newsletter, Intouch or the Aragon website.

The panel works independently from other forms of involvement and makes its own decisions on which reviews are carried out, based on the requests it receives.

Requests for a review can be made from Aragon’s residents, management, Board or Customer Committee. The panel will then make a decision on which reviews will be carried out and in which order. If a request is submitted from Aragon residents, it must be supported by a minimum of 50 tenants/leaseholders/shared owners. Reviews can include looking at policies and procedures and talking to Aragon residents, staff and contractors about the service.

Who can be a Scrutiny Panel member?

Any Aragon tenant, leaseholder or shared owner can sit on the Scrutiny Panel. The Scrutiny Panel will be made up of 12 members inclusing 10 tenants, one leaseholder and one shared owner.

Scrutiny Panel members don’t need any qualifications, as full training and support will be provided to enable them to fulfil their role, however any previous experience you may have will be considered during the selection process.

Currently we have two tenant spaces and one shared owner space on the Scrutiny Panel.

Support

Aragon will cover expenses incurred by residents during their work on the Scrutiny Panel.  This can include:

• travel costs/providing transport to attend meetings
• expenses for care or childcare costs
• provide or cover the cost of stationary etc to carry out the role. 

Requesting a scrutiny review

If residents think a particular service should be reviewed, they will need to submit information to the Scrutiny Panel. They will need to complete a form that gives details of the request for a scrutiny review, along with a petition form, which requires names, addresses and signatures of a minimum of 50 residents. 

A scrutiny review involves looking at an existing service. They look at information available on the service and talk to Aragon staff, contractors and tenants about the service. This information is compared with other housing associations' services. 

What happens when a scrutiny review has been completed?

Once the review is complete, a report is written with recommendations on how to improve the service. Each Scrutiny review will look at good aspects of the servie as well as areas which could be improved.

The final report will go to Aragon's management and Customer Committee for information, and Aragon's Board for approval. All agreed recomendations will be monitored by Customer Committee until they have been implimented.

How can I get involved?

If you are interested in joining the Scrutiny Panel or would like any more information on the work of the Panel, please contact Sasha McGregor, Community Consultation Officer on 01525 844510 or at sasha.mcgregor@aragon-housing.co.uk